Italy, a glossary for government procurement

Glossary of Public Procurement Terms in Italy #

Procedures #

  • Procedura Aperta: Open Procedure: A procurement process where any interested supplier may submit a bid. This process is fully open to all potential suppliers to encourage wide competition.
  • Procedura Ristretta: Restricted Procedure: A two-stage process where suppliers first submit applications demonstrating their capacity. Only selected suppliers are then invited to submit tenders.
  • Procedura Negoziata: Negotiated Procedure: A process where the contracting authority negotiates directly with one or more suppliers without a fully open competition. Used in specific circumstances.
  • Dialogo Competitivo: Competitive Dialogue: A procedure for complex contracts where the contracting authority discusses all aspects of the contract with suppliers before final bids are submitted.
  • Accordo Quadro: Framework Agreement: An agreement with one or more suppliers that sets out terms and conditions under which specific purchases (call-offs) can be made throughout the term of the agreement. Frameworks do not guarantee any volume of orders.
  • Sistema Dinamico di Acquisizione (SDA): Dynamic Purchasing System (DPS): An electronic procurement process for commonly used goods, works, or services. It remains open throughout its duration for new suppliers to join if they meet the specified criteria.

Key Documents #

  • Bando di Gara: Contract Notice: A public announcement inviting suppliers to express interest and bid for a contract. It includes essential details about the procurement, such as scope, eligibility criteria, deadlines, and submission procedures.
  • Avviso di Aggiudicazione: Contract Award Notice: A public announcement informing stakeholders of the successful supplier(s) chosen following a procurement process, along with key details of the awarded contract.
  • Capitolato d’Oneri: Tender Documents: A set of documents provided to potential suppliers detailing the specifications, requirements, and conditions of the contract.
  • Avviso di Manifestazione di Interesse: Call for Expressions of Interest: A preliminary step inviting suppliers to express interest in a potential procurement project, often used to gauge market interest and capability.
  • Richiesta di Proposta (RFP): Request for Proposal (RFP): A document requesting suppliers to propose solutions and prices for specific goods or services, typically used in negotiated procedures or competitive dialogues.
  • Questionario di Prequalifica: Pre-Qualification Questionnaire (PQQ): A document used to shortlist suppliers based on their capacity, financial standing, and experience before inviting them to tender.

Key Roles #

  • Compratore: Buyer: The contracting authority or entity responsible for procuring goods, services, or works. This term can refer to individuals or departments within public sector organizations.
  • Fornitore: Supplier: Any individual or organization that provides goods, services, or works in response to procurement opportunities.
  • Amministrazione Aggiudicatrice: Contracting Authority: Any public sector organization that has the legal authority to enter into contracts for goods, services, or works.
  • Responsabile Unico del Procedimento (RUP): Procurement Officer: An individual responsible for managing the procurement process, from planning and sourcing to contract management.
  • Commissione di Gara: Evaluation Panel: A group of individuals responsible for assessing and scoring tender submissions against the evaluation criteria set out in the tender documents.

Evaluation Procedures #

  • Offerta Economicamente Più Vantaggiosa (MEAT): Most Economically Advantageous Tender: An evaluation method used to determine the best value for money by considering various criteria such as price, quality, technical merit, and sustainability.
  • Criteri di Aggiudicazione: Award Criteria: The specific factors and metrics against which tender submissions are assessed. These can include price, quality, delivery time, and after-sales service.
  • Sistema di Valutazione: Evaluation System: A tool used to systematically score and compare tender submissions against the award criteria.
  • Matrice di Valutazione: Evaluation Matrix: A document or tool used to record and compare the scores of different tender submissions.
  • Domande di Chiarimento: Clarification Questions: Questions posed by the procurement team to suppliers during the evaluation process to clarify aspects of their tender submissions.
  • Periodo di Standstill: Standstill Period: A mandatory pause period between the notification of the contract award decision and the signing of the contract, allowing unsuccessful suppliers to challenge the decision if necessary.

References #

  • Codice dei Contratti Pubblici (CCP): The legal framework governing public procurement in Italy.
  • Autorità Nazionale Anticorruzione (ANAC): The national authority providing guidance and policies on public procurement.
  • Consip S.p.A.: The central purchasing body for the public sector in Italy.

This glossary provides a comprehensive overview of the key terms and procedures in the public procurement landscape in Italy, with English descriptions to facilitate understanding.

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